Todoist Review 2026: Features, Pricing, Pros & Cons

Introduction

Todoist has evolved from a straightforward to-do list into a capable planning system for individuals and teams. This review evaluates its current 2026 feature set, pricing, AI-assisted capture, calendar planning, collaboration, and limitations without pretending it should replace every productivity tool.

Who is it for?

Individuals, freelancers, students, professionals, managers, and teams that want a fast task manager with recurring work, filters, reminders, calendar planning, and cross-device access.

Strengths

Fast task capture Excellent recurring-task support Flexible projects, labels, priorities, filters, and views Strong calendar and time-blocking features on paid plans Cross-platform availability Useful task-focused AI features such as Ramble and Todoist Assist Broad integration and developer ecosystem

Limitations

The free plan has relatively low project and filter limits Several planning features require Pro Todoist is not a full document, wiki, or database workspace Advanced teams may need deeper portfolio and resource management elsewhere

Pricing Overview

Beginner is free. Pro costs $7/month or $60/year ($5/month billed yearly). Business costs $10/user/month or $8/user/month billed yearly. Todoist currently offers a 7-day Pro trial and a 14-day Business trial.

Editorial conclusion

Verdict

Todoist is still one of the best dedicated task managers in 2026. It is particularly strong for recurring work, focused daily planning, quick capture, and users who want structure without maintaining a complicated all-in-one workspace.

Frequently Asked Questions

Is Todoist free to use in 2026?

Yes. Todoist Beginner is free. It currently includes up to 5 active personal projects, 3 custom filter views, recurring dates, list and board layouts, basic reminders, and limited Ramble sessions.

How much does Todoist Pro cost?

Todoist currently lists Pro at $7 per month or $60 per year, which works out to $5 per month when billed yearly.

What does Todoist Pro add over the free plan?

Pro raises project and filter limits and adds calendar layout, task duration, time-blocking, deadlines, custom reminders, full activity history, daily backups, Todoist Assist features, and unlimited Ramble sessions subject to rate limits.

Is Todoist good for time blocking?

Yes, especially on Pro or Business. Calendar layout and task durations let you place tasks into a realistic schedule instead of relying only on due dates.

What is Todoist Ramble?

Ramble is Todoist's voice-to-task feature. You can speak naturally and Todoist turns the input into structured tasks, including projects, dates, deadlines, and priorities when mentioned.

Is Todoist better than Notion?

They solve different problems. Todoist is generally better for fast task capture, recurring work, reminders, filters, and daily execution. Notion is better suited to customizable documents, databases, wikis, and knowledge-heavy workspaces.

Can Todoist be used by teams?

Yes. The Business plan adds a dedicated team workspace, roles and permissions, team filters, centralized billing, restricted projects, and higher team-project limits.

Does Todoist have an API?

Yes. Todoist provides a developer platform with an API, official Python and TypeScript SDKs, a CLI, and a hosted MCP server.

Todoist Review 2026: Is It Still the Best To-Do List App?